Updated for 2006

Staying Organized with
Microsoft Outlook(TM)

"How to quickly reduce your e-mail time and dramatically improve your time management skills"
 

Here is what I have learned
I believe that the best way to use your time management and email system is to actually have  a system. I don't mean that you should go out and buy some new technology, but you should become proficient using the one that you have got and have a way of applying it..

• Are you using the time saving features?
• Are you using more features than you need and unnecessarily complicating things?
• Do you have a good clean starting point to work from?
• Is your routine working for you or against you?

There are probably dozens of ways to organize yourself, but some are too cumbersome while others may be too simplistic. Traditional approaches to time management begin with setting goals. That's good advice. Goals are important but are not where to begin if you are swamped with tasks that just have to get done. I believe that the best place to start is exactly where you are at. For most people this means finding a way to clear the decks quickly, and save time so that you can invest in your goals, and most importantly, de-stress.

What makes me an expert?
I am not an organized person by nature, and many people who are just cannot relate to the hurdles that people like me face. If you are like me then you will benefit from the same steps that I use to keep on track. If you are already organized but just need to learn to use the tools better, then you will find this process easy to get used to.

For years I have studied the habits of organized people, and broken them down into steps and processes that you and I can use to become "instantly productive."

Then I looked at how to take advantage of technology to speed things up and save even more time by automating these processes. This is not something that is going to take you a week to learn.

You will benefit immediately using this common sense approach to accomplishing more in less time using the tools that you already have while overcoming the hurdles that most people face.

If you follow along step by step you will be amazed at how quickly you can see results

Don't confuse my system with some computer training manual. What I have prepared is a concise guide for achieving business and personal results. No need to waste time figuring out how to apply a feature to your own situation. Rather than just learn how to use a new tool you produce actual results at every step so that you can quickly improve your own workspace and eliminate stress.

It's habit forming
Others have told me that if you repeat anything for 30 days it will become a habit. Create good habits for yourself by identifying the activities that you can use immediately to make yourself successful.

I have learned from many years of trial and error what habits are worth developing and which ones you should eliminate. The firsts rule that I learned is to model someone who is already successful at doing what you want to do. So many people have asked me how I eliminated my own personal email stress that I created some fantastic resources that you can use immediately.

Begin each day by following this guide:
If you do you will organize yourself immediately, and get rid of all of those piles, sticky notes, and left over e-mail messages in no time at all. In each step you use new features of Microsoft Outlook(TM).

Staying Organized with Microsoft Outlook (TM)
Part I:

Here you will learn:

• Tips for Digging Out
• Clearing the decks - creating an index of your work
• The paper chase – preparing your physical space
•  The E-mail onslaught

•  Recurring tasks
  
  then, in part two, you set priorities and manage your work load, again learning more features as you become more effective.
   

Part II: Processing Your List

• Setting priorities
• Delegating tasks
• Assigning tasks
• Checking on the status of a task
• Accepting tasks from others
  
  Next, in part three, you graduate to a higher level of effectiveness by looking at the big picture while using the technology to help you out.

Part III: Working Strategically

• Setting goals
• Assigning priorities
• Staying focused
  
  Finally, in part four you stay on top of things and work more effectively by yourself as well as with other people.

Part IV: Managing Your Calendar

• Scanning the horizon by viewing your calendar
• Adding holidays to the Outlook calendar
• Types of Appointments
• Scheduling Appointments with others
• Booking meeting rooms and other resources
• Working with resources
• Managing projects with Gantt charts
• Creating a Gantt chart using Microsoft Outlook
  
  
  If you already use Microsoft Outlook and feel that you have mastered it, finding just one more tip alone is worth the investment, but I am confident that you will learn a new way of doing things and improve your productivity even more.
  
   

Once you have completed the guide, you will use it again and again.

I want you to be instantly productive. My belief is that technology should support you, not get in your way.

When you combine the time that you save along with the productivity gains that you can achieve, it adds up to thousands of dollars. This guide is a tremendous value, PLUS since you are working at your own desk on your own problems while you are learning, you are improving your processes and gaining immediate accelerated results!

Don't take my word for it.
Listen to what my customers say.
 

"I use my booklet daily to remind me of all of the time saving features and organizational support that Microsoft Outlook offers." Steven Hacker, President, IAEM

In summary, here's what you get:
Note: each item is in electronic e-booklet format so that you can download it and begin using it right away

Stay Organized and on-time with Microsoft Outlook^(TM). It's a clean sweep guide to your office. Inside you will find best practices and step by step "how to" information for organizing your physical and electronic spaces, and specific techniques for using Microsoft Outlook to organize your e-mail, tasks and calendar. You'll also learn how to automate tasks such as sorting and responding to e-mail. In general, you will reduce the amount of time that you spend keeping on top of things.

Free bonus 1:
I will also include my e-booklet titled "Avoiding inbox overload^(TM)." This e-booklet is extremely popular on its own, and focuses on advanced techniques for eliminating the stress of a bulging email inbox.

Free bonus 2:
"Using email to communicate effectively^(TM)." This e-booklet is packed with good ideas and will help you reduce the ping-pong effect so that you don't waste your day sending e-mails back and forth on the same issue.

Free bonus 3:
"White-paper on e-mail. Regaining control of your time ^(TM)." This one is for your boss so that you can gain support for your efforts to improve your situation by involving others. A must read for everyone, and its included in your package.

Free bonus 4:
A two-part special report:

Part I: "How to create an easy filing system so that you can make decisions quickly, make sorting and filing a breeze, and then find things again in an instant." It's a very effective folder system for organizing any email or other correspondence so that you can make decisions quickly rather than putting it back in the pile.

Part II: I've included instructions on how to create the best filing system in Microsoft Outlook, as well as how to create alternate storage locations for archiving business or non business information. This is a great supplement to the automated views that you learn to create in the staying organized guide.

I'll even include -
Free bonus 5:
You will also get the actual folders that I have already created for myself. You can begin using them right away. You will receive download instructions so that you can pop these right into Microsoft Outlook and start organizing immediately.

Still not convinced? Go ahead and try the alternatives, but why waste any more time?

Get started and master every time management technique that you will ever need to turn your piles into productivity and leave the office stress free at the end of the day!

Start getting organized right now! Just click the link and you will be able to immediately receive download instruction so that you can get started immediately!

Note: I will also include a hard copy of the booklet Stay Organized and on-time with Microsoft Outlook(TM) so that you can keep it on your desk. (Free hard copy only valid for orders in North America).

Click here to order

To your success,

Wayne McKinnon, President
and CEO of the McKinnon Group of companies.

P.S. Remember, not only will this guide save you time, but since you learn by doing, you don't have to set aside time for training. You just follow the guide step by step as you work at your own desk on your own tasks, and become instantly more productive.

P.P.S. This is not something that you will use once and then place on the shelf. Its designed to be easy enough to use that you can repeat the process each and every day until you have developed the habits that will stay with you for the rest of your life. AND, if you find yourself slipping back into old habits, just follow the steps and get right back on track. Good habits are much more effective than working longer hours. Are you done wasting time that you could be spending on things that you enjoy?

Yes, I need help eliminating email stress.





© 2007 Wayne McKinnon - All Rights Reserved